ANNUAL GENERAL MEETING SPECIAL EDITION NEWSLETTER
Annual General Meeting, Tuesday November 16th, 7:00 PM
We will be having our Annual General Meeting (AGM) on Tuesday November 16th at 7:00 PM at the Canadian Air and Space Museum.
Agenda for the evening will be as follows;
Reports from the Executive and recap of 2010
Election of New Executive and Committee Members.
Ammendments to current Club Bylaws
A look ahead to 2011
All attendees will receive a ballot to Win a Free Auto Appraisal to be drawn at the end of the evening. A gourmet snack of Pizza and Pop will be provided!
The Canadian Air and Space Museum is located at 65 Carl Hall Rd, North York (Downsview) Ontario.
Support the TTC, Be a Volunteer,Join in on the FUN! Plenty of positions to be filled!
The Toronto Triumph Club depends on a group of vounteers each year to organize the activities of the Club. There are a variety of postions to choose from. Have a look and see where you might be able to help out. It would be greatly appreciated!
TTC Executive and Coordinator Position Descriptions
Here is a listing of the TTC Executive and Coordinator positions that we need to have filled for the coming year. You may volunteer for any of the positions listed. Please note that some of the current Executive Members and Coordinators have expressed an interest in continuing on with their duties for the next year as indicated below. Positions indicated as VACANT will need to be filled. If you wish the run for a position where there is more than one interested party, a vote will be cast at the AGM to decide the winner.
President: Member of the Executive. The President is the visible voice of the Club who presides over all Executive meetings, Club meetings and the various official events the Club holds throughout the year. As a signing authority of the Club, he along with the Treasurer is responsible for the bank accounts. The President leads the Executive Council and sets the strategic direction of the Club, with the agreement of his fellow councilors. This is the most critical role within the Club and this position requires someone who is totally committed to the Club and measures success by the interest its members put in the Club and its activities.
Vice President: Member of the Executive. The Vice President backs up the President when the President cannot attend the event. Recently the Vice-President has been responsible for working with the Ragtop Editor to secure advertising for the magazine.
Treasurer: Member of the Executive. The Treasurer is responsible for managing the financial aspects of the club, keeping the books, and issuing the annual financial reports. As the co-signatory to the Clubs bank accounts, he works with the President to oversee the bank accounts. The Treasurer enters all financial information pertaining to membership payments into the Clubs online computer database. The Treasurer represents the Club at the British Car Council, which holds its meetings once or twice per year. Computer and financial accounting skills are very important for this role.
Secretary (VACANT): Member of the Executive. The Secretary keeps the minutes of all meetings and maintains the Clubs records. Issuance of minutes via email to meeting members. Responsible to ensure that all notices of meetings and agenda items are communicated in a timely fashion.
Director of Communications: Member of the Executive. Works closely with, and oversees the RAGTOP Editor and the Web Manager to ensure that messaging is consistent with overall marketing and communications objectives. Manage media relations with outside contacts and be the "voice of the Club" in conjunction with the President. Assist the Executive in marketing and promotional initiatives. Reports to the Executive on communications activities at the monthly meetings.
Membership Chairperson(VACANT): The Membership Chairperson is responsible for setting up new members in the Membership Database, issuing them with new member packages, creating reports and interfacing with the membership to answer specific questions related to the benefits of being a member. Computer skills are also very important for this role.
British Car Day Chairperson(VACANT): The biggest one-day British car show in North American is lead by a key individual (or individuals in the case of Co-Chairpersons). The BCD Chairperson is responsible to oversee the event and ensure all aspects of it are properly organized. The year usually starts off by the organization of a committee that will assist him in the organization of the event
Volunteer Coordinator(VACANT): His/her primary responsibility is to organize the volunteers for British Car Day. Each year approximately 110 volunteers are required for the actual Sunday of BCD and a further 30 to 40 for the set up on the Saturday. The Volunteer Coordinator should develop a contact list of volunteers that he can contact each year. The Internet has made this job much easier with the use of Email as a primary contact method.
Classified Coordinator: The web site has online classifieds for the selling of parts and cars as well as a wanted section. As the general public has the ability to enter their own classified ads online now, they must be vetted and approved before they go live onto the web site. This is the job of the Classified Coordinator. Every time an ad is submitted, the coordinator receives an Email. He can then go into the system and review and then approve the ad. Once approved, the system automatically posts the ad to the web site for 90 days, after which it will automatically be removed.
Meeting Coordinators X 2 (VACANT): This person(s) is responsible to organize the monthly Club meetings, with input from the Executive and membership. The Meeting Coordinator sets and books the venue, organizes the topic or theme of the meeting, promotes the event through the web site and bulk Emails to the membership. Basic computer skills are needed for this role.
Interclub Coordinator(VACANT): There are a number of British Car Clubs throughout the GTA as well as Ontario and the Northern United States. The Interclub Coordinator is responsible to interface with those clubs as necessary to promote the TTC and BCD.
Regalia Officer(VACANT): Responsibilities include sourcing a variety of affordable Club logoed regalia items to promote the Toronto Triumph Club. This position requires a close working relationship with the Executive who approve any use of the Club logo(s) on printed materials. Duties will also include set up and maintenance of a web based online store format.
Web Manager(VACANT): The Web Manager is responsible to maintain the website and provide current and accurate information for the membership. The Web Manager will work closely with the RAGTOP Editor to ensure that messaging is consistent in both media. The Web Manager will report directly to the Director of Communications.
RAGTOP Editor: The RAGTOP Editor is responsible to produce and publish the quarterly Club magazine. The Editor will set a production schedule and budget for the year to be signed off by the Executive. The RAGTOP Editor will report directly to the Director of Communications.
Ambassador-at-Large(VACANT): This role is one to promote the Club wherever he or she may travel, as it relates to the hobby.
Advertising: Responsible for securing advertising for the RAGTOP Magazine and the TTC Website to help offset costs while at the same time provide a listing of services and suppliers for the Membership. The Advertising Coordinator will work closely with the Web Manager and RAGTOP Editor.
PR/Sponsorships: Responsible for securing sponsorships for Major Events such as the Canadian Classic and British Car Day to help offset the costs of these type of events.
Club Historian/Archivist: Generally a long serving member of the TTC who is familiar with Club History and events. The Club Historian/Archivist is responsible for record keeping and archiving past issues of the Club newsletter and magazines as well as other information pertaining to the history of the Club.
Marque Coordinators(TR7/8 VACANT): There are 7 Marques that we provide special assistance to. The Marque Coordinators primary role is to answer questions someone may have, specific to their marque.
Questions about a specific position? Interested in volunteering for a position?
If you have any questions about any of the positions listed above or would like to indicate that you would be interested in running for a specific position, please email David Tushingham at email@example.com